• On Wednesday, August 5, 2020, BCTC's Joint Operating Committee approved our Continuity of Education Plan for the start of the 2020-2021 School Year. Please be advised, the plan is designed to be flexible and provides BCTC the opportunity to adjust or pivot at any time.

    Continuity of Education Plan Summary - 2020-2021 School Year (To download the document, click HERE)

    Continuity of Education is the overarching term for any educational practices that occur in the event of a prolonged school closure. It is important that students have the opportunity to develop and maintain skills while away from the customary school environment. This can be achieved through Planned Instruction, Enrichment and Review or a combination thereof in both synchronous and asynchronous environments.

    Planned Instruction: Planned Instruction is formal teaching and learning similar to that which occurs in a classroom setting. Within this process, teachers use planned courses of instruction of new concepts/skills aligned to grade level standards.

    Enrichment and Review: Enrichment and Review consists of informal activities that reinforce or extend students’ prior learning. New standards and skills are not addressed through Enrichment and Review.

    Synchronous Learning: Occurs in real-time and may be in-person or through distance education methods. (Examples: in-class lecture, Live Schoology conference session, etc.)

    Asynchronous Learning: Occurs in a virtual environment and does not include live/real-time interactions between the teacher/student. (Example: Assignments/Labs are posted for completion within a set amount of time)

    The Berks Career and Technology Center is prepared to deliver high-quality instruction to our students regardless of the method of delivery. Through the use of a tiered approach, our students and staff will integrate a mixture of both synchronous and asynchronous instruction that may be delivered in-person, virtually, or through a combination of in-person and virtual (hybrid) methods.

                                                             

    Modes of Instruction

    ***Due to constantly changing circumstances, new information, and updated guidance, the Berks Career and Technology Center may be required to shift from one mode of instruction to another with little advanced notice. It is imperative we plan accordingly. ***

    In-person Learning

    • Return to regular in-person learning
    • Will follow the health and safety guidelines as developed within our JOC approved Health and Safety Plan
    • Assignments are graded and points may be deducted for late/incomplete work.
    • Attendance is counted towards work ethic grade
    • Delivery of new content is the expectation

    In-person Instruction Schedule

    Monday through Friday

    7:45 AM - 11:00 AM and 11:45 AM – 3:00 PM

    • Delivering in-person learning to all students
    • Follows sending school arrival/dismissal schedule
    • Virtual LRC will be available to students via Schoology if the regular LRC is not available.

     

    Hybrid Instruction

    • Instruction is delivered in a hybrid environment utilizing both in-person learning and virtual instruction options.
      • Virtual – Theory-based instruction/Obtaining online/virtual certifications (when applicable)
      • In-person – Skills-based instruction/assessment
    • Students are in the building when assigned with numbers and rosters determined by the sending school/BCTC Emergency Instructional Time/BCTC Hybrid schedule while following any requirements set forth in an IEP.
    • All guidelines set forth in the Health and Safety plan will be followed when students/staff are in the building.
    • Daily engagements/interactions with both virtual and in-person learning students.
    • Teacher delivers content to both in-person and virtual students simultaneously through the use of previously posted assignments, live streaming conferences, other means as determined by the instructor. (Synchronous learning opportunities when appropriate and possible)
    • Delivery of new content is the expectation through both in-person and virtual instruction.
    • Assignments are graded and points may be deducted for late/incomplete work.
    • Attendance is tracked on a daily basis and counted towards the work ethic grade for both in-person and virtual instruction.
      • For students who do not log-in/check-in/participate, normal attendance procedures are followed.
      • Attendance for virtual learning students – ­see attendance section
    • Teachers follow their contract hours and deliver instruction from their classrooms.

    Hybrid Instruction Schedule

    Monday through Friday

    • Students will attend based on their sending school Return to Learning plan.
      • Sending schools who are full virtual – students from these schools will attend for in-person instruction based on the BCTC hybrid schedule developed in August 2020
      • Sending schools who are hybrid – students from these schools will attend BCTC for in-person instruction on days they attend the sending school for in-person instruction. All other days will be virtual learning days for these students.
      • Sending schools who are in-person learning five days a week – these students will attend BCTC for in-person instruction five days a week (Unless other arrangements have been made).

    **Schedules will be adjusted and follow the model above as sending schools make adjustments to their delivery models throughout the year**

    7:45 AM 11:00 AM and 11:45 AM – 3:00 PM

    • Delivering in-person learning to students in attendance.
    • Posting of activities and communicating and interacting with students virtually.
      • May be done through both synchronous and asynchronous methods.
      • Live Schoology Conference/MS Teams sessions with students both in attendance at BCTC and participating remotely.
    • Expectation is that teachers are available to virtual students to provide feedback on assignments and answer questions at pre-determined points throughout the day. (Built into the daily plan)
      • Online conferences/collaboration time are based on the sending school schedule.
    • Virtual LRC will be available to students via Schoology when the regular LRC is not available.

    Wednesday @ 3:00 PM – Q & A sessions

    • Strictly voluntary
    • No new information will be shared
    • Topics will be derived from the faculty
    • Topics addressed may be carried over to the Thursday Admin update meeting

    Thursday @ 3:00 PM – Administrative Updates

    • Mandatory Attendance for Teachers, Technology Integration Coaches, Campus Counselors, and Educational Facilitators
    • New information and updates will be shared
    • Opportunities will be available for questions/discussions
    • Topics mostly derived from the BCTC Administrative Team and Admin Q & A

     

    Virtual Instruction

    • Planned Instruction is delivered virtually through Schoology, Microsoft Office 365, and other approved educational apps and services.
    • Enrichment and review activities are utilized to support planned instruction and may not be the primary method of instructional content.
    • Teachers follow their contract hours and deliver instruction from their classrooms. (As long as we are permitted to do so)
    • Refer to the Virtual Instruction student/staff expectations for more information.

    Virtual Instruction Schedule

    Monday through Thursday

    7:30 AM – 3:15 PM

    • Contractual hours are followed

    8:00 AM – 9:00 AM

    • Availability for Meetings (Meeting dates and times will be shared in advance to allow for proper planning)
      • Weekly check-ins with instructors
      • Faculty meetings
      • Planning and preparation

    7:45 AM – 11:00 AM & 11:45 AM - 3:00 PM

    • Delivering virtual instruction through both synchronous and asynchronous methods.
    • Communicating and interacting with students.
    • Schoology Conference sessions.
    • Expectation is that teachers are available to students for questions. How that is accomplished is at the discretion of each individual teacher. There is no expectation that any teacher is expected to be online the entire time as long as there is sufficient monitoring of students in place.
      • Teachers may adjust their meeting/online/collaboration time based on the needs of the students and teacher.
    • Assignments are graded and points may be deducted for late/incomplete work.
    • Attendance is tracked on a daily basis and counted towards the work ethic grade for both in-person and virtual instruction.
      • For students who do not log-in/check-in/participate, normal attendance procedures are followed.
    • Virtual LRC will be available to students via Schoology.

    Friday

    8:00 AM – 3:00 PM

    • Students participating in asynchronous learning activities.
    • Teacher planning, preparation, and posting of asynchronous learning activities.
    • Opportunity to provide Mental Health interventions in the virtual environment.
      • Provide asynchronous lessons/activities and feedback and/or answering questions for students.
    • Virtual LRC will be available to students via Schoology.

    Monday and Wednesday @ 3:00 PM – Q & A sessions

    • Strictly voluntary
    • No new information will be shared
    • Topics/Content will be derived from the faculty participating in the sessions
    • Topics addressed may be carried over to the Thursday Admin update meeting

    Tuesday and Thursday @ 3:00 PM – Administrative Updates

    • Mandatory Attendance
    • New information and updates will be shared
    • Opportunities will be available for questions/discussions
    • Topics derived from a combination of the BCTC Administrative Team and Admin Q & A

     

    Faculty Meetings

    District-wide Virtual Faculty Meeting Schedule

    3:00 PM - 3:30 PM – All faculty (Combined East/West Campuses)

    1st Monday of the Month (when this date falls on a holiday, the meeting will be held the following Tuesday)

    All modes of Instruction - Meetings will be held virtually on Microsoft Teams

     

    Building-wide Faculty Meeting Schedule

    3:00 PM - 3:30 PM – All faculty by respective campuses

    3rd Monday of the Month (when this date falls on a holiday, the meeting will be held the following Tuesday)

    Virtual Instruction – Meetings will be held virtually on Microsoft Teams

    Hybrid/In-person Instruction – Meetings will be held in-person in the cafeteria following the guidance of our Health and Safety Plan and while maintaining social distancing. Staff who are uncomfortable attending in-person, may do so virtually.

    Communication with Students/Parents/Community

    • Updates will be provided on our website, social media, and pushed out through SchoolMessenger.

     

    Virtual/Hybrid Learning Expectations for Students

    • Students are expected to log-in Schoology every virtual instruction session and have daily interactions with their teacher.
    • Students are expected to complete all assignments, activities, discussion boards, etc. assigned by teachers
      • Students who do not complete assigned work during the virtual instruction period may receive a zero for the assignment and may be required to make up the work when we return to school at the discretion of the teacher. However, if there is a documented hardship for not having completed the work on time such as limited access to a device or the Internet, special education accommodations, etc. the student may not receive a zero.
      • Teachers may deduct late points for assignments not completed during virtual instruction.
    • Students are expected to be dressed appropriately for school and set their computer up with an appropriate background.

     

    Virtual/Hybrid Learning Expectations for Teachers

    Attendance

    • Student attendance will be tracked through completion of assignments, daily check-ins, and or in-person attendance.
      • Teachers must log attendance on a regular basis in CSIU.
        • Work ethic grades will be tied to attendance for all instruction sessions.
        • Regular attendance procedures will be followed.
      • For students who are not actively participating in the course:
        • If they have an IEP, contact the proper educational facilitator. A list of ed facilitators and their sending district is included at the end of the is document.
        • If they do not have an IEP, contact the campus counselor.
      • ALL students will be set to the default code of PRESENT in eSchoolData.
      • Each teacher will be responsible for entering their own attendance for both in-person learning AND virtual students.
      • The main office will provide a daily list, via email the evening before, of schools/student groups who will be both in our building and participating virtually.

     

    Attendance Coding Options Include:

    • Present
      • This will be the default setting for all students
    • Absent
      • To be used when a student does not attend a scheduled virtual day or in-person day.
      • Students who do not attend an assigned in-person day, but attend the session via virtual methods, MUST be marked absent.
        • Administration will use this information to track unexcused reasons for missing school and disciplinary consequences will be in effect as needed.
        • Teachers may add a note that the student attended virtually for their reference only when applicable.
        • Absences will be recorded as an unexcused absence unless an acceptable parent/guardian note is received in the office within three days of the absence. Students may not call themselves out or write their own absence excuse notes.
      • Absent – Present Virtual Learning
        • Teachers will have until 3:30 PM to make adjustments to the attendance.
        • For students to be counted as ABSENT-PRESENT VIRTUAL LEARNING, they must engage in an assigned learning activity. This may be through synchronous or asynchronous methods and is at the discretion of the teacher.
          • Students who do not participate in the virtual session/lesson/learning activity must be marked absent. Simple logins or check-ins without completing a learning activity MUST be coded as ABSENT.
          • Absences will be recorded as an unexcused absence unless an acceptable parent/guardian note is received in the office within three days of the absence. Students may not call themselves out or write their own absence excuse notes.
        • COOP
          • For students who are participating in a co-op experience, teachers will code this by selecting ABSENT then COOP- Student Present at Work
        • Tardiness
          • This is only for in-person learning and should not be used for virtual learning.
          • Students who sign in late will be recorded in the Raptor system and provided a pass to report to class. If a student arrives to your class late without a pass from the office, they must report to the office to sign in.
          • The Attendance Specialist reconciles the tardy at the end of the school day.

     

    Audio/Video Recording Guidelines

    • With prior written parental consent, students may use their webcam with audio and/or be audio recorded. Student video will be permitted during non-recorded timeframes.
      • Parental consent will be obtained by September 18, 2020.
      • Teachers must inform students the session is being recorded and that the recorded session will be posted as a reference prior to beginning any Schoology/MS Teams Conference.
        • When a session is being recorded, the student video feed will be disabled by the teacher.
          • Students who have not submitted and/or have not obtained the required parental consent must mute their audio and ensure their video feed is off but may still listen to the conference session.
        • If any aspect of the videoconferencing makes a student or parent uncomfortable, they can be encouraged to set the video conference up so that only the student is visible. This can be accomplished by sitting with a blank wall behind them. 
        • Teachers may record their virtual instruction sessions and post them for students to reference.
        • Teachers may record videos of themselves completing a task or demonstration for instructional purposes.
          • Teachers maintain a professional appearance during on camera interactions.
          • When doing so, teachers should be cognizant of the background/viewable area.
        • These videos may be posted to the Learning Management System for review by the students at a later date.
        • Students may record a video of themselves completing a task/assignment and send it to the instructor for grading purposes.

    Discipline in a Virtual Environment

    • Student discipline is handled the same way in an online environment as it is in school, even if the activities are optional.  If a student’s behavior is inappropriate, it should be brought to the attention of the building administrator.  Wherever possible, schools should refrain from kicking students out of the online classroom just as they would in a physical classroom.  But if the student is overly disrupting the learning process, the student can be removed and referred to administration, just as they would in the physical classroom.  

    Hosting Schoology Conference Sessions and MS Teams Meetings

    • Teachers should never assign the “host” duties in the meeting to another person/student. Teachers may allow students to share their screens.

    Industry Certifications

    • Teachers are encouraged to offer online/virtual certifications that pertain to their program and will be of a benefit to their students. Any teacher who would like to pursue a new certification for their students can coordinate the effort with the BCTC curriculum office.

    Grading

    • We will function and grade assignments in the virtual/hybrid sessions as if we were back at the campus. However, instructors will pay particular attention to student access, accommodations and expectations, and will adjust student instructional activities and grading accordingly. All students will be expected to put forth effort and contribute as if in a BCTC campus class/lab environment. Failure to do so will result in a negative impact to the student’s grade.
      • Teachers may give students who do not complete assigned work during the virtual instruction period a zero for the assignment. However, if there is a documented hardship for not having completed the work on time, BCTC staff will provide appropriate accommodations and/or access to the educational material. Hardships may be identified as having limited access to a device or the Internet, special education accommodations, etc. If after attempts to rectify the hardship is unsuccessful, the student may not receive a zero for not completing the assigned work.
      • Teachers may require the students to make-up any missed assignments during the virtual/hybrid instruction period when we resume in-person learning.
      • Teachers may deduct late points for assignments submitted late during the virtual instruction period.
      • There will only be the minimum grade of 45% permitted for the 1st marking period as outlined in our Student Handbook. There is no minimum grade for marking periods 2, 3, or 4.
      • Work Ethic and Attendance – see Attendance

    Instructional Delivery

    • All virtual instruction will be delivered through the Schoology Learning Management System.
      • This includes: resources, lesson materials, and communication.
    • Conference sessions may be hosted through either Schoology Conferences or MS Teams.

    Senior Projects

    • The completion of senior projects is at the discretion of the teacher. Teachers may modify requirements and expectations.

    Sharing of Copyrighted Material

    • In an educational video conference that is only open to students/parents in their homes for educational purposes, it is permissible to use and share screens of copyrighted material without violated the copyrights to those materials. 

    Virtual Conferencing Expectations

    • Teachers should review the ground rules of virtual conferencing to students prior to hosting the first Schoology Conference. This information must be shared by Monday, August 31, 2020
      • Muting microphones when not speaking
      • Not talking over one another
      • Importance of maintaining professional language and decorum

     

    BCTC TEACHER GUIDANCE for SPECIAL EDUCATION:

    Supporting On-Line Instruction for students with IEPs

    Pennsylvania Department of Education statement regarding students with IEPs/504 plans during the school closure

    When a school is closed because of COVID-19 response efforts and does provide educational services to the general student population, the school must ensure that students with disabilities have equal access to the same opportunities, including the provision of FAPE. In addition, districts/schools must ensure that, to the greatest extent possible, each student with a disability can be provided the special education and related services identified in the student’s IEP or Section 504 plan.

    Once school resumes, a child’s IEP team (or appropriate personnel under Section 504) must make an individualized determination whether and to what extent compensatory services may be needed, consistent with applicable requirements, including to make up for any skills that may have been lost during the closure within a reasonable timeframe.

    General Guidelines:

    Accommodations are changes in how a student accesses information and demonstrates learning. Accommodations do not substantially change the instructional level, content, or performance criteria. The changes are made in order to provide a student with equal access to learning and an equal opportunity to show what he or she knows and can do. Accommodations can include changes in the following:

    • presentation of a lesson
    • instructional strategies
    • student response format and procedures
    • time/scheduling
    • environment
    • equipment
    • hands on assignment

    General Accommodations for teachers that can be used for ALL students with IEPs when providing online learning:

    • Extended time to complete assignments, projects, tests/quizzes.
    • Instructor availability for students to ask questions/receive clarification, via email or virtually via Schoology. Other options that may be available per Instructor discretion.

    ***If in a hybrid environment we may have students attending in-person learning each day the campus is open due to IEP need. ***

     

    How the Educational Facilitators can assist you during this time:

    • Available to collaborate to adapt assignments, project, tests/quizzes for IEP students who may need such adaptations.
    • Available to offer resources to Instructors and/or students who may need/require additional supports (i.e., text-to-speech for assignments, tests/quizzes read aloud, etc.).
    • Assist Instructors with reaching out to students (parents) who have not logged in to Schoology and/or who are not completing assignments.
    • Educational Facilitators have created Schoology groups for each of their assigned districts and have added all IEP students AND transition coordinators from that school to the group. Educational Facilitators will be communicating with these groups of students and transition coordinators, so they are aware that they have additional supports through us.
    • Educational Facilitators will document any communication, assistance with students, etc...in our SMS under Administrative Anecdotals.
    • Assist the Instructional Assistants with accessing IEPs, delivering SDIs/accommodations, meeting FERPA requirements, and meeting any additional student needs as they arise.

    **Instructors must reach out to the Educational Facilitator when assistance is needed**

     

    How the Instructional Assistants can support you during this time:

    Our Instructional Assistants are an integral part of our instructional process. Throughout the COVID-19 mandatory school closure, we will utilize the services of our Instructional Assistants in an effort to provide additional instructional support to our students and to support the virtual educational experience being provided by our instructional staff. To facilitate the virtual instructional process, the Instructional Assistants will:

    • Follow the direction of the Instructor and Educational Facilitator in an effort to deliver appropriate accommodations/services for specific IEP students.
    • Provide remediation to the extent possible within the virtual environment.
    • Provide special education SDIs/accommodations to the extent possible within the virtual environment.
    • Complete regular entries of anecdotal notes into the eSchoolData system.
    • Assist the classroom teacher in the communicating with students who are missing work or are not participating in regular daily interactions. These communications can occur via BCTC email or a one-on-one meeting through Microsoft Teams.
    • When working one-on-one with a student, the IA will communicate 1st via email and if needed, a one-on one meeting (voice call) through MS Teams can be arranged.
    • When holding a meeting on MS Teams, only one IEP student may be present at a time.

     

    IEP meetings, inputs, Reevaluations, data collections, etc. …during this time:

    • Currently, some districts are still conducting annual IEP meetings via phone or virtually to ensure compliance. Facilitators are participating in these meetings and will be requesting input from you to share.
    • Some districts are also completing reevaluations for those students that need to have them completed, in order to ensure compliance. Please be sure that you are completing any input paperwork that is needed in a timely fashion.

     

    Educational Facilitator District Assignments

    Chrissy Twiford

    Ext: 4550

    John Forry

    Ext: 4553

    Heather Wargo

    Ext: 3550

    Tamzen Davis

    Ext: 3548

    Conrad Weiser

    Antietam

    Exeter

    Boyertown

    Daniel Boone

    Brandywine

    Fleetwood

    Governor Mifflin

    Tulpehocken

    Twin Valley

    Hamburg

    Schuylkill Valley

    Oley

    Wilson

    Kutztown

     

     

    Wyomissing

     

     

     

    Administrative Contacts
    Dr. James Kraft, Executive Director – JAKraft@berkscareer.com
    Mr. John Reedy, Director of Business Affairs and Continuing Education – JLReedy@berkscareer.com
    Mrs. Michalene Berg, Director of Human Resources – MABerg@berkscareer.com
    Mr. Gary Auker, Director of Operations – gkauker@berkscareer.com
    Mr. Brett Adams, Director of Information Technology – BCAdams@berkscareer.com
    Mr. Curt Funkhouser, Assistant Director of Curriculum, Instruction, and Assessment – crfunkhouser@berkscareer.com
    Mr. Kyle Follweiler, West Campus Principal – KTFollweiler@berkscareer.com
    Dr. Michael Stauffer, Director of Curriculum, Instruction, and Assessment/ East Campus Principal – mbstauffer@berkscareer.com
    Dr. Kristine Rosenberger, West Campus Assistant Principal – Kwrosenberger@berkscareer.com
    Mr. Ray Jenkins, East Campus Assistant Principal – RPJenkins@berkscareer.com

     

    The BCTC Continuity of Education/Re-entry Plan was respectfully submitted to the Pennsylvania Department of Education on March 30, 2020, in accordance with Act 13 of 2020 which was signed into Law by Governor Wolf on March 27, 2020.